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A weekly review in twenty minutes

Once a week, clear the Inbox, look through each list, chase what you’re waiting on, and line up next week. Here’s the order to do it in.

Once a week, look at everything so nothing slips. Most of it happens in All Lists: press its view button, the first in the tool bar, to switch between the views below.

The view menu open in All Lists on a phone, with Search All, Top Priorities, Urgent & Important, What's Due, Calendar, Waiting On, Logbook and Snoozed

The review

  1. Empty your head. Get down anything on your mind first. See Empty your head.
  2. Clear the Inbox. On Today’s Plan, press the view button and choose Inbox. For each task: do it and tick it off, delete it (swipe it left, or on a computer click its ✕), or put it in a list with Add to a list… in its menu.
  3. Go through each list. Open it from Ring Lists. Finish or delete what’s done or dead. If you’ve decided not to do something, use Won’t do. Make sure each project has a clear next step.
  4. Waiting On. In All Lists, choose Waiting On. The longest waits are at the top: chase those. When something has arrived, take its ⏳ off. See Hand something off.
  5. What’s Due. Late tasks are at the top. Finish them, or drag one by its ⠿ onto one of the next seven days to move its due date.
  6. Snoozed. Glance at what’s coming back. Need one sooner? Open its menu and choose 🌅 Wake now.
  7. Someday and Maybe. In All Lists, choose Search All, then press 🏝️ (Someday) or ❓ (Maybe) among the labels under the box. Bring one back by taking its label off, or let some go.
  8. Next week. Give a few tasks a day with ☀️. They wait under Coming up on Today’s Plan and join the plan on their day. See Plan ahead.

See also

Empty your headGet everything on your mind into Ring List fast, in whatever way is nearest, without sorting it. Then sort the Inbox later, in one go.See a list another wayThe view button, first in the tool bar, shows the same tasks in other ways: by priority, by due date, on a calendar, or what you’ve finished.Getting Things Done (GTD)David Allen’s five steps, capture, clarify, organize, reflect and engage, and where each one happens in Ring List.Plan aheadPlan a task for tomorrow or any later day with ☀️. It waits on Today’s Plan and joins the plan by itself when its day starts, at 3 a.m.